downloads - Procurement and Tendering
Energy and resources companies understand that the risks associated with health and safety, employee morale, operational risk and downtime are inherently high in selecting a food and facilities management (FFM) services contractor which normally would include food services (food safety and employee retention risk) and technical maintenance services (health and safety risk).
An approach to minimise the gaps between end-users and contractors requires an aligning of end-user requirements, contractor capabilities and resources. This would include developing a project team and project schedule to manage the preparation of a detailed bid package, shortlisting and qualification of bidders, preparing contract cost estimates to benchmark bidder commercial responses, tender issue and submission process and contractor performance management.
Bid Package Preparation
Determining bid package requirements will include; specifying the bid submission requirements, technical, HSE, local content, legal, financial and other requirements that the FFM bidders are required to meet.
Tender Process
The processes and project-management behind issuing the tender documents to qualified contractors, evaluating bid responses and awarding the contract.
Contractor Shortlisting
The process of identifying all the possible candidates and applying a number of filters to identify which 3-5 contractors possess the necessary infrastructure, organisation, personnel, resources and systems of work specific to the project.
Contractor Management
Managing the contractor on-site to ensure that the resources expended in the preparation of the contract and in contractor shortlisting translates into a high standard of on-site services that contributes to the projects overall objectives
The following complimentary Briefing Papers discuss some of the key issues that determine the success with which FFM in remote sites are delivered:
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Successful FFM procurement, tendering and operational processes have an underlying Operational Strategy that guides the specification, management and delivery of the services. Read More » |